Assistant Jobs at Keep Truckin Pakistan April 2021

Job Title: Executive Assistant

Location: Lahore, Punjab, Pakistan
Terms: Full-Time
Assistant Jobs at Keep Truckin Pakistan April 2021

About Company (Keep Truckin Pakistan):

KeepTruckin is on a mission to modernize the trucking industry. With the leading fleet management platform, we are bringing trucks online and fundamentally changing the way freight is moved on our roads.

About Role/Job Purpose:

We are looking for an experienced Executive Assistant to support our co-founder/COO.  In this role, you’ll work directly with the COO and be responsible for a mix of administrative and operational activities. The ideal candidate will be proactive, organized, able to maintain strict confidentiality and to bring a blend of professionalism, passion and flexibility to the role.

Assistant Jobs at Keep Truckin Pakistan April 2021

Job Responsibilities:

  • Act as the point of contact between COO, his team and internal/external clients
  • Be a motivated self-starter who works independently, effectively problem solves, prioritizes work and anticipates the needs of the executive.
  • Proactively take responsibility for complex calendar management utilizing good judgment and initiative
  • Prepare, schedule and support activities such as internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
  • Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
  • Plan and execute on team building events and off-sites
  • Organize visits for external guests; act as the face of the company and ensure guests are treated with the utmost hospitality
  • Utilize strong written, verbal, and interpersonal communication skills to draft and prepare various communications, presentations and materials for internal and external delivery
  • Partner with recruiting to schedule and coordinate interviews
  • Manage travel arrangements including air, ground and accommodations, etc.
  • Maintain expenses using Expensify; review and coordinate approval of all expenses including processing accounts payable invoices

Requirements :

  • 4-5 years’ experience supporting a senior executive or leadership team at a fast-growing company
  • Outstanding written and verbal communication skills
  • Initiative: You are an innate problem solver and are comfortable driving action
  • High level of confidentiality, discernment, and judgment
  • Exceptional organizational skills: You are able to handle continuous change, shifting priorities, and interruptions without losing focus of tasks
  • Strong time management and prioritizing skills
  • Strong sense of humility, maturity, and adaptability under pressure
  • Bachelor’s degree (Preferred Western Degree)

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